evolinarion

Information We Collect

When you use evolinarion's financial analysis platform, we collect several types of information to provide you with our services and improve your experience. The data we gather falls into categories that help us understand how you interact with our tools and what you need from our software.

Personal Information

We collect information you provide directly, including your name, email address, company details, and phone number when you register for our services. Financial data you upload for analysis is also stored securely within our systems.

Technical Information

Our servers automatically collect technical data including your IP address, browser type, device information, and usage patterns. This helps us optimize performance and identify potential security issues before they affect your work.

We never access your confidential financial analysis results without explicit permission. Your business data remains private and is processed only to deliver the analytical insights you request.

Data Category	Examples	Purpose
Account Information	Name, email, company name	Service delivery and support
Financial Data	Spreadsheets, reports, metrics	Analysis and reporting tools
Usage Analytics	Feature usage, session duration	Product improvement

How We Use Your Information

Your information serves specific purposes that directly benefit your experience with our financial analysis tools. We're transparent about how each piece of data contributes to delivering reliable, secure, and efficient services.

Processing your financial data through our analysis algorithms to generate the reports and insights you request
Maintaining your account security through authentication systems and monitoring for unusual activity patterns
Providing customer support when you encounter technical issues or need assistance with our software features
Sending important updates about your account, security notifications, and critical service announcements
Improving our software performance based on how users interact with different analytical tools and features
Ensuring compliance with Australian financial data protection regulations and industry standards

Marketing communications are always optional. You control whether you receive product updates, educational content, or promotional materials about new features.

Data Processing Legal Basis

Under Australian Privacy Principles, we process your personal information based on legitimate interests in providing financial analysis services, contractual necessity for service delivery, and your explicit consent for optional features like newsletters or product recommendations.

Data Protection and Security

Protecting your financial information requires multiple layers of security. We've implemented comprehensive measures that address both technical vulnerabilities and human factors that could compromise your data.

Encryption and Storage

All data transmission uses TLS 1.3 encryption, while stored information is protected with AES-256 encryption. Our Australian data centers maintain SOC 2 Type II compliance and undergo regular security audits by independent firms.

Access Controls

Employee access to customer data follows strict need-to-know principles. Technical staff who maintain our systems undergo background checks and sign additional confidentiality agreements beyond standard employment contracts.

Multi-factor authentication protects your account from unauthorized access attempts
Regular automated backups ensure your data remains available even during technical incidents
Real-time monitoring systems detect and respond to suspicious activity within minutes
Quarterly penetration testing by external security experts identifies potential vulnerabilities
Data retention policies automatically remove unnecessary information according to legal requirements

In the unlikely event of a data breach, we'll notify affected users within 72 hours and provide clear information about what happened and what steps we're taking to prevent similar incidents.

Your Privacy Rights

Australian privacy law grants you significant control over your personal information. You can exercise these rights at any time, and we've designed simple processes to help you manage your data preferences effectively.

Access Your Data

Request a comprehensive report of all personal information we hold about you, including how it's being used and who it's shared with.

Correct Information

Update or correct any personal details that are inaccurate or incomplete in our records.

Delete Your Account

Request permanent deletion of your account and associated data, subject to legal retention requirements.

Data Portability

Export your data in standard formats to use with other financial analysis tools or services.

Restrict Processing

Limit how we use your information while maintaining essential service functionality.

Withdraw Consent

Opt out of non-essential data processing like analytics or marketing communications.

How to Exercise Your Rights

Contact our privacy team through the information provided below. Most requests can be processed within 30 days, though complex requests involving large amounts of data may require additional time. We'll keep you informed throughout the process and explain any delays.

Data Sharing and Third Parties

We minimize data sharing and only work with carefully vetted partners who meet our security standards. When we do share information, it's always for specific business purposes that directly benefit your use of our financial analysis platform.

Service Providers

Cloud hosting providers, payment processors, and customer support platforms receive limited data necessary to deliver their services. These companies operate under strict contractual obligations to protect your information and cannot use it for their own purposes.

Legal Requirements

We may disclose information when required by Australian law, court orders, or regulatory authorities. This includes cooperating with tax authorities or financial regulators when they have legitimate requests related to your use of our analysis tools.

Payment processing companies receive transaction details but not your financial analysis data
Customer support tools may store conversation history to help resolve your technical issues more efficiently
Security services analyze threat patterns but receive only anonymized usage data
Analytics providers help us understand software performance without accessing your personal financial information

We never sell your personal information to marketing companies or data brokers. Any data sharing serves specific technical or legal purposes that support your use of our services.

International Data Transfers

While our primary data centers are located in Australia, some of our technology partners operate globally. When your information needs to be processed outside Australia, we ensure appropriate safeguards protect your privacy according to Australian standards.

Safeguards for International Transfers

We use Standard Contractual Clauses approved by Australian privacy authorities and only transfer data to countries with adequate protection levels. Partners in other jurisdictions must demonstrate equivalent security measures and legal protections.

Cloud backup services may store encrypted copies of your data in multiple geographic locations to ensure availability during technical incidents. These backups remain encrypted and inaccessible without proper authentication credentials managed from our Australian operations.

Data Retention and Deletion

We keep your information only as long as necessary to provide our services and meet legal obligations. Different types of data have specific retention periods based on their purpose and regulatory requirements.

Data Type	Retention Period	Reason
Account Information	While account is active + 7 years	Tax and business records compliance
Financial Analysis Data	While account is active + 2 years	Service continuity and support
Usage Logs	2 years maximum	Security monitoring and improvement
Support Communications	3 years	Service quality and training

Automated Deletion

Our systems automatically remove expired data according to these schedules. You can request earlier deletion of specific information types, though we may need to retain some records to comply with Australian business and tax regulations.

Cookies and Tracking

Our platform uses cookies and similar technologies to remember your preferences, maintain your session security, and understand how you use our analytical tools. You have control over most cookies through your browser settings.

Essential Cookies

Required for basic functionality like keeping you logged in and remembering your dashboard settings. These cannot be disabled without affecting your ability to use our services effectively.

Analytics Cookies

Help us understand which features are most valuable and identify areas where users encounter difficulties. This data is aggregated and anonymized before analysis.

Session cookies maintain your login status and prevent unauthorized access to your analysis results
Preference cookies remember your dashboard layout and report formatting choices
Security cookies detect suspicious login attempts and protect against automated attacks
Performance cookies help us optimize loading times for large financial datasets

Changes to This Policy

We review and update this privacy policy regularly to reflect changes in our services, technology, and legal requirements. Significant changes that affect how we handle your personal information will be communicated clearly through multiple channels.

When we make important updates, we'll email registered users at least 30 days before changes take effect. The updated policy will also be prominently displayed when you next log into your account, giving you time to review the modifications.

Minor clarifications or formatting changes may be made without advance notice, but we'll always update the "Last Updated" date at the bottom of this page so you can track when modifications occur.

Privacy Policy